1. STANDING COMMISSIONS:
a) There will be nine standing commissions. The standing commissions of the Association shall be the Financial Affairs, Education, Membership, Conference, Development, Nominations and Elections, Archives, Technology and Legislative commissions.
b) Each standing commission shall be composed of the chairperson and at least two additional members. Unless otherwise provided herein, there is no requirement that commission members also be directors. Commission members shall serve at the pleasure of the Board. Unless otherwise set forth herein, all Commission Chairpersons shall be appointed by the President. Each Commission Chairperson shall submit a report on all commission activities in writing as part of the Annual Report presented at the Annual Conference.
c) Each standing commission shall call meetings at the convenience of its members. Voting at commission meetings shall be by a simple majority of the commission members present, provided a quorum of commission members is present. A quorum at a meeting of a particular commission shall consist of a majority of the members of such commission who are in good standing at the time of such meeting. In addition to the particular duties of each standing commission specified below, all standing commissions will maintain cumulative records of their activities and, upon request, submit copies of meeting minutes and other relevant information to the President and/or the Secretary.
2. COMMISSIONS: The Commissions of the Association are as follows:
a) FINANCIAL AFFAIRS COMMISSION: The Financial Affairs Commission shall develop the proposed annual budget for the Association and submit the proposed budget to the Board for approval. The Financial Affairs Commission shall also be responsible for establishing and maintaining the Association’s fiscal policies and procedures and for otherwise monitoring all fiscal matters pertinent to the Association’s activities. The Treasurer shall be a member of this commission. Three additional members will be nominated for appointment, one by the Treasurer and two by the President. Such additional members will be confirmed and appointed by the Board.
b) EDUCATION COMMISSION: The Education Commission shall be responsible for research (which includes gathering, studying and summarizing information) concerning all aspects of veterans’ education counseling and related programs. The chairperson of this commission shall establish liaisons with NAVUB members and other institutions, organizations, agencies or individuals involved in educational activities and other services relevant to veterans.
c) MEMBERSHIP COMMISSION: The Membership Commission shall initiate and coordinate a four-year membership drive beginning in year one (1) of a grant cycle, maintain membership records and issue membership certificates. The Membership Commission will prepare, maintain, and distribute the annual membership directory, as well as maintain a current set of members’ address labels ready to ship to other officers or commissions upon request, provide membership information about the Association to new and prospective VUB Projects, encourage all eligible VUB Projects and other persons to join the Association and maintain an up-to-date list of members. The Membership Commission shall, having coordinated with the Secretary, keep a record of the names and addresses of the institutional members entitled to vote. The Chairperson of the Membership Commission shall prepare a semiannual list of membership changes (i.e. members that have been added or removed during the period since the prior list was prepared) to be provided to any institutional member upon his or her request.
d) CONFERENCE COMMISSION: The Conference Commission, chaired by the Conference Commission Chairperson, shall coordinate and organize all aspects of the Annual Conference. This commission shall be assisted by Association members representing the host region. The Conference Commission shall be responsible for conference activities such as awards, workshops, registration, arrangements for local travel, hotel reservations, and the development and finalization of the Annual Conference agenda.
e) DEVELOPMENT COMMISSION: The Development Commission will research possible funding sources for Association projects and identify funding sources, develop proposals and organize fund-raising efforts.
f) NOMINATIONS AND ELECTIONS COMMISSION: The Nominations and Elections Commission (Chaired by the Parliamentarian) identifies and actively recruits Association members to run for the various NAVUB offices. This commission will send out materials throughout the year to encourage the institutional members to participate in the election process and to notify the institutional members of the availability of particular offices for election at the next Annual Conference. This commission also seeks nominations for available offices from the institutional members and presents as a slate of candidates for election at the Annual Conference those nominees who have agreed to serve if elected. The Nominations and Elections Commission will circulate the slate of candidates to the general membership, in conjunction with the notice of the Annual Conference, at least thirty (30) days prior to the Annual Conference. The Nominations and Elections Commission will provide absentee ballots to requesting institutional members if requested not less than fourteen (14) days prior to the Annual Conference. To be counted at the Annual Conference, absentee ballots must be received by the Secretary in advance of the Annual Conference.
g) ARCHIVES COMMISSION: The Archives Commission is charged with storing and safeguarding the business and historical documents of the Association, i.e. the NAVUB articles of incorporation and bylaws, voting records, records of agreements with other organizations and individuals, annual reports, etc. The commission shall keep correct and complete tax records, financial records and reports, and other information as directed by the Board.
h) TECHNOLOGY COMMISSION: The Technology Commission is charged with identifying, evaluating and recommending adoption of technological devices, methodologies, etc. This commission will maintain the NAVUB website and listserv and assure that only members or key affiliates have access.
i) LEGISLATIVE COMMISSION: The Legislative Commission shall be responsible for establishing and maintaining a working relationship with governmental/political offices and staff for the purpose of encouraging legislation on behalf of veterans; provided, however, that the expenses associated with such activities and any other activities that may be considered lobbying shall not exceed 20% of the Association’s total expenditures. The Legislative Commission shall keep the Board and NAVUB members well informed of legislative actions affecting veterans. The Legislative Commission shall he chaired by the Vice-President.
j) SCHOLARSHIP COMMISSION: The Scholarship Commission is charged with oversight of the annual NAVUB scholarship competition. This commission shall select NAVUB Scholarship winners based on established criteria approved by the Board of Directors and the membership of the Association.
k) AD-HOC COMMISSIONS: Additional (Ad-Hoc) commissions may be created or dissolved as required by the Board. Subcommissions may be created and dissolved by the Board and the chairperson of each commission.